Xero runs the books. Tradeeze helps win the work.
Nobody should leave Xero over quoting. It's excellent accounting, its built-in quotes are a perfectly sensible way to send a simple quote from the same place you invoice, and it should stay exactly where it is. The question is what happens before the quote exists: standing in a client's yard, working out what this job should actually cost you and what price wins it.
The real difference
Xero quotes are built for the ledger: pick items, set prices, send, convert to an invoice when accepted. Xero doesn't claim to know what the job should cost. The thinking still happens somewhere else: in your head, in the ute, at the kitchen table.
Tradeeze is built for exactly that thinking. It captures the job on site, drafts from your supplier costs, labour rates and margin rules, requires your recorded sign-off, hosts the page where the client accepts, and reconciles quote against reality at close-out so the next draft is sharper. Then the accepted work flows on to clean invoicing in the system that already runs your books.
Which one fits the job?
Xero quotes are enough if
- Your quotes are simple, repeat items at stable prices
- Whoever quotes is at a desk, inside Xero anyway
- Pricing isn't the hard part of your jobs
- You mostly need the quote-to-invoice paper trail
Add Tradeeze if
- Quotes start on site, not at a desk
- Pricing the job right is the hard part: materials, labour, access, risk
- You want AI drafting grounded in your own costs and rules
- You want margin guardrails and close-out learning on every job
- You want Xero to keep the books while Tradeeze prices the work
Side by side, without the noise
| TradeezeThis is us | Xero quotes | |
|---|---|---|
| Built for | The pricing decision, on site | The accounting trail, at the desk |
| Job capture | Voice, photos, measurements and flags on your phone | Manual line entry |
| Where prices come from | Your supplier invoices, price lists, labour rates and margin rules | Your saved inventory items and the prices you type |
| Drafting | AI-drafted, itemised, with assumptions and exclusions; you sign off | You write it |
| Client acceptance | Hosted quote page with online acceptance | Online quote acceptance available |
| Close-out learning | Actual costs and won/lost reconciled into pricing memory | Not a quoting-intelligence feature; Xero reports what you invoiced |
| Best fit | Winning the work at the right margin | Keeping the books straight once you have |
Why the difference matters on a real job
By the time a quote is typed into Xero, every important decision is already made: the hours, the materials, the buffer for the crawl space, the price. Xero faithfully records those decisions; it has no opinion on whether they're right.
Tradeeze is where those decisions get made well: drafted from your real costs, checked against what similar jobs actually took, flagged if the margin looks thin, and signed off by you before the client ever sees a number.
Xero details are based on publicly available information as at July 2026. Quoting is included in Xero's business plans; check Xero's site for current pricing and features. Xero is a trademark of Xero Limited and is not affiliated with Tradeeze.
Keep Xero. Fix the quoting.
Re-quote a past job in Tradeeze and compare it against what you actually sent.